Business process mapping is a framework that helps to create a visual representation of the work processes. These maps diagrammatically represent the details of ‘who’, ‘what’, ‘why’, ‘when’, ‘where’, and ‘how’ in a business process. Thus, business process mapping designs and documents business process. With the business process maps, it is easy to establish the relationships between inputs and the final output of the business process and thus understand the steps involved in it.
Business process mapping also brings about uniformity in the documentation, promotes transparency, for people within as well as outside the organization about the processes in the organization. Many experts advise organizations to have business mapping and substantiate this by saying that business process documentation is as important as business process implementation. There are numerous other reasons why every organization should have business process mapping. Here are some of the perks of Business process mapping:
•Brings uniformity: It breaks down the complexities and enables everyone to look, compare and understand the process in the same way.
•Developing metrics: Since there is uniformity of representation, a metric for calculation can be developed.
•Increase efficiency: By documenting everything, it is always easy to understand the flow; analysis of the process is also efficient.
•Understanding the current state: Business process management helps to understand the current state of the process and also makes it possible to track the development of the product.
•Gap management: A right map will always make the gap between the ideal processes and current processes easily identifiable.
The concept of Business process mapping clicked way back in the 1940’s. Ever since then, many people have contributed to bringing uniformity in the documentation of business processes which will help understand the processes and make the analysis easy. Earlier, creating a map took days! And modifying those maps took another set of days. However, recently there have been many advances in the way people used to make maps of their processes. Now, with software development, creating and editing maps has become easier and efficient. These softwares are the tools which provide incredible features which help you define and design a business process, help you in changing them from time to time, make them available to all your teammates, analyze and implement changes. There are business process mapping consultants with great knowledge and understanding the business process mapping tools. These tools help you visualize your business as if life has been breathed into your business and it has come alive.
There are many Business Process Mapping Consulting Services in India with a different approach towards process mapping. There are so many tools that you are bound to get confused as to which approach should be opted and which not to. To help you deal with the confusion, here are some tips for Business Process Mapping:
•For process mapping, always choose the processes that play a leading role in your business for decision making.
•Identify and make the aim of your business process mapping very clear.
•Although there are software and tools that perform business process mapping, you need to have an expert look into you’re your process maps to actually make use of those maps for improvement of your business. Hence, do not hesitate to appoint a business process mapping consultant.
•Verify your maps from a knowledgeable person.
•Don’t try to fix the problems as soon as you see them, let the whole mapping happen first and then begin analyzing it.
Business Process mapping has a huge potential to look at your processes, understand them, analyze them, identify the exact problem and come up with effective solutions but you cannot do this on your own and need experts’ opinion.